The Best QuickBooks Products for Small Businesses 2023

quickbooks products

For example, an accounts payable process that allows one person to generate, approve and pay a bill creates an environment that is ripe for embezzlement. You can send and pay bills through this app and it automatically syncs with your QuickBooks system. You don’t have to go through the process of printing checks, signing them, sending them out, and then waiting for it to get cashed. QuickBooks Desktop Enterprise is a hefty accounting solution for larger companies. Nonprofits, construction companies, accountants, manufacturers, and retail businesses can all take advantage of its industry-specific plans.

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QuickBooks Online and QuickBooks Desktop share many of the same features, especially since all QuickBooks Desktop programs have moved onto the subscription-based model. Even still, the list of supported features is constantly growing for both versions. When QuickBooks started out, software was something you bought at a physical store, loaded onto your computer, and used on your personal workstation.

Contractors Who Retain a Separate Record of Job Costs from Their Accounting

If you are an independent online freelancer, Quicken’s features may be enough for your business. But if you need something more robust, QuickBooks is the clear winner in terms of business features. Launched in 1983, it was originally aimed at individuals looking to manage their money better. Conversely, many classic QuickBooks Desktop tools can’t be found in the online version. Should you use the desktop application or web browser version of QuickBooks?


Unless your business is in transition and still growing toward the enterprise level, most small business products will not suit your purposes. Intuit and other accounting software companies make plenty of products just for enterprise users that suit your needs better. Two key options are QuickBooks Online and QuickBooks Self-Employed . QuickBooks is the most extensively used small business accounting software for tracking financial health and managing income and expenses. However, if you need access to add-on services to replicate some or all of the features of QuickBooks Desktop software, you may wish to explore QuickBooks Online options instead.

QuickBooks Mac Plus

Larger businesses with sophisticated inventory, reporting and accounting needs. He joined NerdWallet in 2019 as a student loans writer, serving as an authority on that topic after spending more than a decade at student loan guarantor American Student Assistance. In that role, Ryan co-authored the Student Loan Ranger blog in partnership with U.S. News & World Report, as well as wrote and edited content about education financing and financial literacy for multiple online properties, e-courses and more. Ryan also previously oversaw the production of life science journals as a managing editor for publisher Cell Press. This may influence which products we review and write about , but it in no way affects our recommendations or advice, which are grounded in thousands of hours of research.


Both are on our list of the best small business accounting software, wherein QuickBooks Online is our overall top recommendation and QuickBooks Desktop is our leading desktop accounting… With Plus, you can create projects and add income, expenses, and wages. The Projects tool helps you manage different jobs and projects for your clients and track costs related to labor and materials. However, the problem with Plus or any of the other versions is that you can’t compare cost estimates to actual costs by project.

The 6 Different QuickBooks Versions

Another downside is that QuickBooks Mac Plus is not as widely used as other Quickbooks products. QuickBooks Mac Plus is the only desktop version of QuickBooks that runs on Macs. Internet connectivity can be a problem if you do not have a reliable internet connection or if you are traveling and do not have access to Wi-Fi. In this blog post, we will discuss the pros and cons of each version so that you can decide which is best for your LLC. Our in-depth review process took these factors into account, as well as others, such as cost. Accounting software and other financial software focused on the small business niche have also grown in recent years.

  • Businesses can keep track of employee time and employee-related expenses by using the free TSheets by QuickBooks app in conjunction with their QuickBooks Desktop product.
  • It’s simple to compare year to year to identify where we can improve and monitor a business’s present financial status.
  • The online version of QuickBooks works well for businesses that prefer the convenience of not having software to update, backup or manage.
  • Twenty-five years, we have found that QuickBooks is the best option for small and medium service business and nonprofit business’s accounting needs.
  • All feedback, positive or negative, helps us to improve the way we help small businesses.

Consider these factors when determining which version of QuickBooks is best for your small business. Consider hiring a CPA or other financial expert to help you understand reports. Choose a tier that supports the number of people who will use the software. Here’s a breakdown of the QuickBooks Self-Employed plans to help you decide.

Video: NetSuite vs. QuickBooks

It works best for self-employed business owners who file their taxes with TurboTax, another Intuit product. In other words, QuickBooks Desktop Enterprise doesn’t have enough features for international enterprises, and it doesn’t have a low enough cost to make it suitable for small and midsize businesses either. It might work well for some big businesses interested in industry-specific software and good customer service, but that’s about it. All QuickBooks Online plans include good reporting options, with the Advanced plan offering the most comprehensive reporting options, including key financial metrics such as revenue and cash flow.

Though there are occasional navigation difficulties, QBO is incredibly easy to use overall. QuickBooks is a popular brand of accounting software manufactured by Intuit and sold mostly to small businesses and non-profit organizations. QuickBooks is the appropriate choice if you have a small number of employees but a lot of complex transactions. It even has some advanced accounting tools for medium-to-large organizations.


QuickBooks Online is cheaper and comes with more features than QuickBooks Pro, the desktop version. Although the program is simple to install, you will need to devote a significant amount of time to customizing your preferences and learning how to use the many functions to get the most out of them. Down cost to keep prices low, and a free trial period to evaluate if it satisfies your company’s financial requirements. For this reason you probably need an app where you have a closer connection to the dirt rather than the clouds.

If you’re interested in upgrading your accounting solution, you need to understand how both QuickBooks and NetSuite meet your business requirements. It covers the basic needs of a business; tracking income and expenses, invoicing and syncs with your bank. If you need more features than Simple Start offers, the next option is Essentials. If you are a small business or a startup, consider QuickBooks Simple Start. Businesses that provide services, rather than goods, should consider the QuickBooks Essentials plan.

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However, locally-installed software can be more secure and offers a level of feature depth that the cloud often can’t touch. Best for large businesses with 40 users or fewer looking for industry-specific accounting and advanced accounting. Best for small to medium-sized businesses with five users or fewer in need of strong accounting and industry-specific accounting features.

  • Best for small businesses looking for easy-to-use, cloud-based accounting software and strong mobile apps.
  • QuickBooks Premier is robust, locally-installed software with plenty of features and 200+ integrations.
  • Days payable outstanding is a ratio used to figure out how long it takes a company, on average, to pay its bills and invoices.
  • These five questions will help you narrow down your search and find what you’re looking for.
  • If you contact the sales team, they’ll most likely try to sell you on QuickBooks Online rather than a desktop Pro subscription.

Best Billing and Invoicing Software for Small Businesses 2023 We weighed pricing, plans, features, reputation, and usability to find the best billing software for… The Ascent is a Motley Fool service that rates and reviews essential products for your everyday money matters. All reports can be exported to Microsoft Excel for customizing, viewing on screen, printing, or emailing directly to recipients. Users can access features via the vertical menu to the left of the screen or by using the drop-down menu bar at the top, and the My Shortcuts option allows you to add a shortcut to frequently used features.

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Sagenext Infotech LLC is an independent debits and credits hosting company that hosts legally licensed QuickBooks, Sage Products, and other tax and accounting applications. QuickBooks Premier Contractor Edition combines QuickBooks Premier’s powerful bookkeeping features with solutions that allow general and contractors better track expenses, evaluate performance, and reduce errors. You can attach an employee’s pay cost to a specific work and a service item that corresponds to the service items specified on your estimate. When earnings are assigned to a particular task and service item, QuickBooks automatically gives any payroll taxes to that work. You can develop and distribute job estimates to prospective customers. It is critical to include as much data as possible in the estimate because it will serve as the foundation for subsequent change orders, invoices, and budget analyses.

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The advantage of QuickBooks Essentials vs Simple Start is the ability to assign hours worked to specific customers. Unfortunately, you can’t assign billable expenses to customers unless you upgrade to Plus. In addition to accounting products, QuickBooks offers payroll and POS software, along with payment processing services.

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